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Tips and Must-Knows for Last-Minute Event Planning

Posted by Gabrielle Ricci on May 10, 2018 9:22:00 AM
Gabrielle Ricci
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Planning events is hard. Factor in procrastination and you've got yourself quite the pickle. For most people, planning events isn't their day job. You report to work for something else entirely, so it makes sense that the event planning slipped through the cracks. It happens.

If you find yourself in this situation often, or if this is your first time, here are some tips and must-knows for last-minute event planning!

Just do it tomorrow giphy

1. Be clear about what you want and need
You don't have as much time to iron out the details in long email threads. Instead, communicate what you need right away that way the venue manager can tell you if they can accommodate the event. It saves you both a lot of time!

2. Respond as soon as you can
Venue managers are working hard to fill open availability; you're working hard to plan an event. Everyone is busy. It's important to respond as soon as possible so you can secure the space and get this event in the books.

3. Outdoor spaces fill up
Now that summer weather is almost here everyone is trying to book spaces outdoors. If you're looking for a rooftop, the search is even harder. It's best to anticipate this in advance and know that the prices will reflect the demand. Psssst...here's a guide for summer corporate parties.

4. The more flexibility, the better
Because it's a little late in the game, you might not get everything you want. That doesn't mean you can't still have a great event. If you're flexible on some of the logistics (start time, liquor food, etc.), you're more likely to find a venue that can host!
Two monsters, one small and one large, doing yoga
5. Availability is limited
Your favorite restaurant might "seem" available, but the party size and type you're looking for might not fit their open spaces. Availability is space and time specific, and it's good to have an understanding of this in advance.

Use these tips the next time you're in a bind! Want even more great tips?Download our Guide to Event Planning!

 

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Happy Booking!

Team VenueBook

Topics: Event Planning