Deciding on a venue is a crucial part of the event planning process. However, sometimes the venue you have your heart set on isn’t able to accommodate your event. If you are dealing with a great venue manager they will usually give you a reason as to why they can’t host your event, but sometimes you just never hear a reason. We’ve listed out the top 3 reasons why venue managers decline your event below.
Every event, no matter the size, has a lot of details to keep track of and a lot of decisions to make in order for the event to be successful. If event planning is not your full time job, then you have to balance keeping track of these event details/decisions with the rest of your responsibilities. To help make sure everything is on track for your events (and nothing slips through the cracks) we are sharing our four favorite tools to help keep you organized and sane while planning your event.
So you're looking to book an event and you have no idea where to start. If this was the early 2000s, you might make a list of potential venues, call up the venues and schedule a visit, make an extensive spreadsheet with prices and details and then eventually pick one and begin the planning process with the venue manager. I was not booking events in the early 2000s (I was in elementary school), but this sounds like a lot of unnecessary work.
1. Event Detail Changes
Any last minute changes you need to make to your event will have to be communicated to the venue. Since your contract is with the venue you will be under their legal terms and agreements. Be sure to check a venue's policy around cancelation or event changes before signing your contract.